DATA PROTECTION

Privacy Policy at a Glance

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General information
The following notes give a simple overview of what happens to your personal information when you visit our website. Personal data is all data that personally identifies you. Detailed information on the subject of data protection can be found in our privacy policy listed under this text.

Data collection on our website
Who is responsible for the data collection on this website?

CLINARIS GmbH
Lichtenbergstraße 8
85748 Garching b. München
CEO: Thorsten K. Amann, MSc.
E-Mail: info@clinaris.com

How do we collect your data?
Your data will be collected on the one hand, that you tell us. This may be e.g. by data that you enter in our contact form. Other data is collected automatically when visiting the website through our IT systems. These are above all technical data (e.g. internet browser, operating system or time of the page request). The collection of this data occurs automatically as soon as you enter our website.

What do we use your data for?
Part of the data is collected to ensure a flawless provision of the website. Other data can be used to analyze your user behavior.

What rights do you have regarding your data?
At any time you have the right to obtain free information about the origin, recipient and purpose of your stored personal data. You also have the following rights under the terms of the GDPR:

  • Right to rectification (Article 16 GDPR)
  • Right to erasure (“right to be forgotten”) (Article 17 GDPR)
  • Right to restriction of processing (Article 18 GDPR)
  • Right to notification – notification obligation in connection with the correction or deletion of personal data or the restriction of processing (Article 19 GDPR)
  • Right to data portability (Article 20 GDPR)
  • Right to object (Article 21 GDPR)
  • Right not to be subject to a decision based solely on automated processing – including profiling (Article 22 GDPR)
  • Right to lodge a complaint with a supervisory authority (Article 77 GDPR)

You will find some explanations at the end of this data protection declaration. For this purpose and for further questions about data protection, you can contact us at any time at the address given above.

Analysis tools and third-party tools

When visiting our website, your surfing behavior can be statistically evaluated. This happens mainly with cookies and with so-called analysis programs. The analysis of your surfing behavior is usually anonymous; the surfing behavior can not be traced back to you. You can object to this analysis or prevent it by not using certain tools. Detailed information can be found in the following privacy policy. You can object to this analysis. We will inform you about the possibilities of objection in this privacy policy.

Analysis tools and third-party tools
When visiting our website, your surfing behavior can be statistically evaluated. This happens mainly with cookies and with so-called analysis programs. The analysis of your surfing behavior is usually anonymous; the surfing behavior can not be traced back to you. You can object to this analysis or prevent it by not using certain tools. Detailed information can be found in the following privacy policy. You can object to this analysis. We will inform you about the possibilities of objection in this privacy policy.

Data Protection

The operators of these pages take the protection of your personal data very seriously. We treat your personal data confidentially and in accordance with the statutory data protection regulations and this privacy policy.

The use of our website is usually possible without providing personal information. As far as on our sides personal data (e.g. name, address or E-Mail addresses) are raised, this takes place, as far as possible, always on voluntary basis. These data will not be disclosed to third parties without your explicit consent.

Persons under the age of 18 should not submit any personal data to us without the consent of their parents or guardians.

Please note that data transmission over the internet (e.g., when communicating via e-mail) may have security vulnerabilities. A complete protection of the data from access by third parties is not possible.

Relevant legal bases

In accordance with art. 13 GDPR, we inform you about the legal basis of our data processing. Unless the legal basis in the data protection declaration is mentioned, the following applies: The legal basis for obtaining consent is article 6 (1) lit. a and art. 7 DSGVO, the legal basis for the processing for the performance of our services and the execution of contractual measures as well as the answer to inquiries is art. 6 para. 1 lit. b DSGVO, the legal basis for processing in order to fulfill our legal obligations is art. 6 (1) lit. c DSGVO, and the legal basis for processing in order to safeguard our legitimate interests is art. 6 (1) lit. f DSGVO.

We take appropriate technical measures in accordance with art. 32 GDPR, taking into account the state of the art, the implementation costs and the nature, scope, circumstances and purposes of the processing as well as the different likelihood and severity of the risk to the rights and freedoms of natural persons and organizational measures to ensure a level of protection appropriate to the risk.

Collaboration with contract processors and third parties

If, in the context of our processing, we disclose data to other persons and companies (contract processors or third parties), transmit them to them or otherwise grant access to the data, this will only be done on the basis of a legal permission (e.g. if the data is transmitted to third parties, as to payment service providers, in accordance with art. 6 (1) (b) GDPR to fulfill the contract), you have consented to a legal obligation or on the basis of our legitimate interests (e.g. the use of agents, webhosters, etc.). Insofar as we commission third parties to process data on the basis of a so-called “contract processing contract”, this is done on the basis of art. 28 GDPR.

Cookies

You can set your browser to inform you about the setting of cookies and to allow cookies only in individual cases, to exclude the acceptance of cookies for certain cases or in general and to activate the automatic deletion of cookies when closing the browser. If you deactivate cookies, the functionality of this website may be limited.

These are links for some browsers to manage cookies:

Chrome: support.google.com/chrome/answer/95647?tid=311108853&hl=en
Safari: support.apple.com/en-gb/guide/safari/sfri11471/mac
Firefox: support.mozilla.org/en-US/kb/clear-cookies-and-site-data-firefox
Internet Explorer: support.microsoft.com/en-gb/help/17442/windows-internet-explorer-delete-manage-cookies?tid=311108853
Microsoft Edge: support.microsoft.com/en-gb/help/4027947/microsoft-edge-delete-cookies?tid=311108853

We would like to point out that your actual browser setting will be deleted if you delete your cookies. You can object to the collection and forwarding of personal data or prevent the processing of this data by deactivating the execution of Java-Script in your browser. In addition, you can prevent the execution of Java-Script code as a whole by installing a Java-Script blocker (e.g. noscript.net/ or www.ghostery.com). We would like to point out that in this case you may not be able to use all the functions of our website to their full extent.

Server Log Files

The provider of the pages automatically collects and stores information in so-called server log files, which your browser automatically transmits to us. These are:

  • Browser type and version
  • Operating system used
  • pages viewed
  • Referrer URL, user agent
  • Host name of the accessing computer
  • Date and time of the server request
  • retrieved amounts of data
  • Logs, status code
  • IP (anonymized)

The hosting services we use are: infrastructure and platform services, computing capacity, storage and database services, e-mail delivery, security and technical maintenance services we use to operate our website.

The deletion deadlines of the server log files are located on the web server of the above mentioned provider and currently set to 14 days. This data can not be assigned to specific persons. There is no merge of this data with other data sources. We reserve the right to check this data retrospectively, if we are aware of concrete indications for illegal use.

The processing of the server log data takes place acc. art. 6 sentence 1 letter f DSGVO. Our legitimate interest lies in ensuring the proper operation of the website.

Contact Form

If you send us inquiries via the contact form, your details from the inquiry form, including the contact details you provided there, will be stored in order to process the request and in case of follow-up questions. We will not share this information without your consent.

Data transmitted to us via contact form is saved until you request its deletion, revoke your consent to the storage or if the data is no longer required for the purpose for which is was saved. Mandatory legal requirements – especially storage periods – remain unaffected.

Request by email, phone or fax

If you contact us by email, phone or fax, your request, including all personal data resulting from it (name, request), will be stored and processed by us for the purpose of processing your request. We will not pass on this data without your consent.

This data is processed on the basis of Art. 6 Para. 1 lit. b GDPR, if your request is related to the fulfillment of a contract or is necessary to carry out pre-contractual measures. In all other cases, the processing is based on your consent (Art. 6 Para. 1 a) GDPR) and / or on our legitimate interests (Art. 6 Para. 1 lit. Have the inquiries addressed to us.

The data you send to us via contact requests will remain with us until you request deletion, revoke your consent to storage or the purpose for data storage no longer applies (e.g. after your request has been processed). Mandatory statutory provisions – especially statutory retention periods – remain unaffected.

Administration, financial accounting, office organization, contact management

We process data in the context of administrative tasks as well as the organization of our company, financial accounting and compliance with legal obligations, such as archiving. We process the same data that we process as part of the provision of our contractual services. The processing bases are Art. 6 Para. 1 lit. c. GDPR, Art. 6 Para. 1 lit. f. GDPR. Customers, interested parties, business partners and website visitors are affected by the processing.

The purpose and our interest in processing lies in the administration, financial accounting, office organization, archiving of data, i.e. tasks that serve to maintain our business activities, perform our tasks and provide our services. The deletion of the data with regard to contractual services and contractual communication corresponds to the information mentioned in these processing activities.

We disclose or transmit data to the financial administration, consultants such as tax advisors or auditors as well as other fee agencies and payment service providers. Furthermore, based on our business interests, we store information about suppliers, organizers and other business partners, e.g. for later contact. We generally store this mostly company-related data permanently.

Google Analytics

This website uses the functions of the web analyses service Google Analytics. The provider is Google Inc., 1600 Amphitheatre Parkway Mountain View, CA 94043, USA.

Google Analytics uses so called “cookies”. Google Analytics uses so-called “cookies”. These are text files that are stored on your computer and that allow an analysis of the use of the website by you. The information generated by the cookie about your use of this website is usually transmitted to a Google server in the USA and stored there.

The use of Google Analytics is based on Art. 6 para. 1 lit. f DSGVO. We have a legitimate interest in the analysis, optimization and operation of our website. On our behalf, Google will use this information to evaluate your use of the website, to compile reports on website activity and to provide us with other services related to website activity and internet usage.

In this case, pseudonymous user profiles of the processed data can be created. The personal data of users will be deleted or anonymized after 14 months.

We have entered into a contract data processing agreement with Google and are implementing the requirements of the German data protection authorities when using Google Analytics.

We have activated the function IP anonymization on this website. This will result in your IP address being shortened by Google within member states of the European Union or other parties to the Agreement on the European Economic Area prior to transmission to the United States. Only in exceptional cases will the full IP address be sent to a Google server in the US and shortened there. The IP address provided by Google Analytics within the framework of Google Analytics will not be merged with other data provided by Google.

Browser Plugin

You can prevent the storage of cookies by a corresponding setting of your browser software; however, please note that if you do this, you may not be able to use all the features of this website to the fullest extent possible.

In addition, you may prevent the collection by Google of the data generated by the cookie and related to your use of the website (including your IP address) as well as the processing of this data by Google by downloading the browser plug-in available under the following link and install: https://tools.google.com/dlpage/gaoptout?hl=en.

Opposition to data capturing

You have already chosen in the cookie banner on the start page whether you accept statistical cookies, which also include Google Analytics. You can check your selection again here and block Google Analytics if you wish.
To check and block Google Analytics, please click on the button below and the cookie banner will open. There you uncheck the box for statistics in case and select Allow selection.

Block Google Analytics

More information about users’ data processing by Google Analytics can be found in the data protection policy of Google: support.google.com/analytics/answer/6004245?hl=en.

Google AdWords and Google Conversion Tracking

We have integrated Google AdWords on this website. Google AdWords is an internet advertising service that allows advertisers to place ads in Google’s search engine results as well as in the Google advertising network. Google AdWords enables an advertiser to define certain keywords in advance by means of which an advertisement is only displayed in Google’s search engine results if the user calls up a keyword-relevant search result with the search engine. In the Google advertising network, the ads are distributed on topic-related websites using an automatic algorithm and taking the previously defined keywords into account.

The operating company for the Google AdWords services is Google Inc., 1600 Amphitheater Pkwy, Mountain View, CA 94043-1351, USA.

The purpose of Google AdWords is to advertise our website by displaying interest-related advertising on the websites of third-party companies and in the search engine results of the Google search engine and / or by displaying third-party advertising on our website.

As part of Google AdWords, we use so-called conversion tracking. If you click on an ad placed by Google, a conversion tracking cookie is set. Cookies are small text files that the Internet browser places on the user’s computer. These cookies lose their validity after 30 days and are not used to personally identify users. If the user visits certain pages of this website and the cookie has not yet expired, Google and we can recognize that the user clicked on the ad and was redirected to this page.

Every Google AdWords customer receives a different cookie. The cookies cannot be tracked through the websites of AdWords customers. The information obtained with the help of the conversion cookie is used to create conversion statistics for AdWords customers who have opted for conversion tracking. Customers find out the total number of users who clicked on their ad and were redirected to a page with a conversion tracking tag. However, you will not receive any information that can be used to personally identify users. If you do not want to participate in tracking, you can object to this use by easily deactivating the Google conversion tracking cookie in your internet browser under user settings. You will then not be included in the conversion tracking statistics.

“Conversion cookies” are saved on the basis of Art. 6 Para. 1 lit. f GDPR. The website operator has a legitimate interest in analyzing user behavior in order to optimize both its website and its advertising.

You can find more information on Google AdWords and Google Conversion Tracking in Google’s data protection regulations: https://www.google.de/policies/privacy/.

You can set your browser so that you are informed about the setting of cookies and only allow cookies in individual cases, exclude the acceptance of cookies for certain cases or in general, and activate the automatic deletion of cookies when the browser is closed. If cookies are deactivated, the functionality of this website may be restricted.

You can also deactivate personalized advertising in the Google advertising settings. Instructions can be found at https://support.google.com/ads/answer/2662922?hl= de . You can find more information and Google’s data protection declaration at: https://www.google.de/policies/privacy/ .

YouTube

Our webpages use embedded YouTube videos from the Google-run site YouTube. The provider is YouTube, LLC, 901 Cherry Ave., San Bruno, CA 94066, USA. YouTube is a service of Google Inc., Amphitheatre Parkway, Mountain View, CA 94043, USA.

We use the embedded YouTube videos in the extended data protection policy. YouTube provides this extended data protection policy and assures thereby that no cookies with personal data is saved on your computer.

As soon as you access our webpages a connection to the YouTube-server is established and the content (videos) will be shown on the webpage in your browser. Your IP address is transmitted when accessing the webpages for embedding the videos. Your IP address can not be assigned to your person if you did not log in to YouTube or a Google Service permanently or prior to visiting our site.

If you are logged in to YouTube this information will be assigned to your members account on YouTube. You can prevent this by logging out of your YouTube account prior to visiting our webpages. Furthermore, you can activate the opt-out function in your Google account: https://adssettings.google.com/authenticated.

According to the extended data protection policy You Tube only saves cookies without personal data on your computer when you start playing the embedded video by clicking it. These cookies can be prevented with corresponding brower settings and extensions.

We use YouTube in the interest of presenting our online content visually attractively. This is understood as a legitimate interest in accordance to  art. 6 (1) lit. f DSGVO.

Further information about users’ data processing can be found in the data protection policy of YouTube at: https://www.google.de/intl/de/policies/privacy.

Facebook

Our website does not use social media plugins from Facebook. We maintain a corporate site on the portal to which we link from our website only. An interaction between your browser and the Facebook servers therefore does not take place when you visit a page on our website.

As the operator of our Facebook fan page, we are jointly responsible with Facebook for the protection of your data. Please see our extended Facebook data protection policy.

Linkedin

Our website does not use social media plugins from LinkedIn, LinkedIn Corporation, 2029 Stierlin Court Mountain View, CA 94043, USA. We maintain a corporate page on the portal, to which we only link from our website. Therefore, there is no interaction between your browser and LinkedIn’s servers when you access a page on our website.

LinkedIn’s current privacy policy is available at www.linkedin.com/legal/privacy-policy

Xing

No social media plugins from Xing, XING AG, Dammtorstraße 30, 20354 Hamburg, Germany, are used on our website. We maintain a company page on the portal, to which we only link from our website. Therefore, there is no interaction between your browser and the servers of Xing when you call up a page on our website.
For more information about Xing’s privacy policy, please visit: www.xing.com/privacy.

Right to information, revocation, cancellation, blocking

If you have given us personal data, you can have it deleted at any time. Data for billing and accounting purposes are not affected by a cancellation / cancellation or deletion.

Personal information that has been communicated to us through our website will only be stored until the purpose for which it was entrusted to us is fulfilled. Insofar as commercial and tax retention periods must be observed, the storage period for certain data may be up to 10 years.

If you no longer agree with the storage of your personal data or have become inaccurate, we will initiate the deletion or blocking of your data or make the necessary corrections (as far as this is possible under applicable law) upon an appropriate instruction. At any time you have the right to information about the data stored about you, their origin and recipient as well as the purpose of the storage.

Your revocation or questions about data protection in our company and possible requests for information, please direct it to our address stated above or in our legal notice.

Revocation of your consent to data processing

Many data processing operations are only possible with your express consent. You can revoke an existing consent at any time. An informal message by e-mail to us is sufficient. The legality of the data processing carried out until the revocation remains unaffected by the revocation.

Right to object to data collection in special cases and direct marketing

If data processing is based on Art. 6 Para. 1 lit. e or f GDPR, you have the right to object to the processing of your personal data at any time for reasons that arise from your particular situation; this also applies to profiling based on these provisions. The respective legal basis on which processing is based can be found in this data protection declaration.

If you file an objection, we will no longer process your personal data concerned, unless we can demonstrate compelling legitimate grounds for the processing that outweigh your interests, rights and freedoms or the processing serves to assert, exercise or defend legal claims ( Objection according to Art. 21 Para. 1 GDPR).

If your personal data is processed for direct marketing purposes, you have the right to object at any time to the processing of your personal data for the purpose of such advertising; this also applies to profiling insofar as it is connected to such direct advertising. If you object, your personal data will then no longer be used for direct marketing purposes (objection under Art. 21 Para. 2 GDPR).

Right to restriction of processing

You have the right to request that the processing of your personal data be restricted. You can contact us at any time at the above address. The right to restrict processing exists in the following cases:

  • If you contest the accuracy of your personal data stored with us, we usually need time to check this. For the duration of the examination, you have the right to request that the processing of your personal data be restricted. If the processing of your personal data happened / happens illegally, you can request the restriction of the data processing instead of the deletion.
  • If we no longer need your personal data, but you need it to exercise, defend or assert legal claims, you have the right to request that the processing of your personal data be restricted instead of being deleted.
  • If you have filed an objection in accordance with Art. 21 Para. 1 GDPR, you and our interests must be weighed up. As long as it is not clear whose interests outweigh the rights, you have the right to request that the processing of your personal data be restricted.
  • If you have restricted the processing of your personal data, this data – apart from its storage – may only be obtained with your consent or to assert, exercise or defend legal claims or to protect the rights of another natural or legal person or for important public reasons interest of the European Union or a member state.

Right to data portability

You have the right to have data that we process on the basis of your consent or in fulfillment of a contract, in itself or to a third party in a standard, machine-readable format. If you require the direct transfer of data to another person in charge, this will only be done to the extent technically feasible.

Right to complain to a supervisory authority

You can always contact the supervisory authority responsible for you with a complaint. Your competent supervisory authority depends on the state of your domicile, your work or the alleged infringement of your rights. A list of the supervisory authorities (for the non-public area) with address can be found at: https://www.bfdi.bund.de/DE/Infothek/Anschriften_Links/anschriften_links-node.html.

SSL encryption

This site uses SSL encryption for security reasons and to protect the transmission of sensitive content, such as the requests you send to us as the site operator. You can recognize an encrypted connection by changing the address line of the browser from “http: //” to “https: //” and the lock symbol in your browser line. If SSL encryption is enabled, the data you submit to us can not be read by third parties.

Updating this Privacy Policy statement

We reserve the right to change the privacy policy in order to adapt it to changed legal situations, or to changes in the service and data processing. However, this only applies to declarations of data processing. If your consent is required or if elements of the privacy policy contain provisions of the contractual relationship with you, the changes will only be made with your consent. You are requested to inform yourself regularly about the content of the privacy policy.

Liability

All information contained on this website has been checked with great care. However, we do not guarantee that the contents of our own websites are always correct, complete and up-to-date.

Objection advertising emails

The use of contact data published in the framework of the legal notice for the purpose of sending unsolicited advertising and information materials is hereby rejected. The operators of the pages expressly reserve the right to take legal action in the event of the unsolicited sending of advertising information, for example through spam e-mails.

created with and adapted by the website owner: Datenschutz-Generator.de von RA Dr Thomas Schwenke / e-recht24.de / dg-datenschutz.de

Contact us now

Phone: +49 (0)89 21 53 870-0

Mail: info@clinaris.com